Chapter 12 Resoultion:
2. Chapter for Virgina, North Carolina,
South Carolina, and Eastern Tennesee.
Rick Keane reported that ACMOC member Erik Christenbury from the state of North Carolina has submitted a petition to the club for the formation of a chapter. The petition was signed by seven ACMOC members. The committee recommends approval of Erik’s request.
The board’s policy on chapters and their formation and the approval process is found in Resolution Number 93, adopted on July 9, 2007. The text of that resolution follows.
“Resolved, that the following policy statement is approved.
“ACMOC Chapter Information
“1. Purposes: The purposes for members forming a local Chapter of the Antique Caterpillar Machinery Owners Club (ACMOC) are:
“1. To promote membership in ACMOC at the local level.
“2. To facilitate local social and educational meetings of members of ACMOC with other members of the club located in their area.
“3. To help promote the knowledge and display of antique Caterpillar equipment at local shows and events.
“4. To provide group feedback and suggestions to the ACMOC Board of Directors.
“2. Organization: Each Chapter will identify a “home base” which will become the geographic center of the recognized Chapter area. From this identified center, no other chapter “home base” will be recognized within the same area.
“3. Responsibility of ACMOC in relation to Chapters: ACMOC does not supervise, approve or monitor individual chapter activities and accepts no liability for same. Chapters must organize themselves in accordance with all local laws and ordinances and are strongly encouraged to obtain individual or group liability insurance to cover all activities of the chapter.
“4. Recognition: The Board of Directors of ACMOC will officially recognize each new chapter after receiving a properly executed Petition for Recognition signed by at least five members in good standing of the club. Chapters will be known by the State in which they are organized. Chapters will also be given a number based on the order in which they are recognized. Recognition by ACMOC can be revoked at any time by a majority vote of the ACMOC Board of Directors.
“5. Sale of authorized merchandise: Caterpillar, Inc. must license all merchandise sold by ACMOC. Chapters that elect to sell Caterpillar-related merchandise must market only approved ACMOC merchandise. Chapters may use approved merchandise sales to raise funds for the local chapter.
“6. Membership verification: Chapters will forward to the Executive Director of ACMOC a list of officers and members of the local Chapter. The membership roster will be matched up with the membership records at ACMOC to insure that Chapter members have joined ACMOC. No person may be a member of a local Chapter without joining ACMOC. This report is due on or about July 1 of each year.
“7. Reports: A brief report of Chapter activities will be forwarded to the editor of the club magazine for use in each bi-monthly issue.”
Rick Keane made a motion that the following resolution be adopted, and Dave Wintermute seconded the motion.
Resolution Number 270:
Whereas, Resolution Number 93, adopted on July 9, 2007, furnishes the current policy on the formation of chapters; and
Whereas, Resolution Number 93, adopted on July 9, 2007, states that “The Board of Directors of ACMOC will officially recognize each new chapter after receiving a properly executed Petition for Recognition signed by at least five members in good standing of the club”; and
Whereas, the club has received a properly executed Petition for Recognition signed by seven members in good standing of the club who wish to form a chapter for Virgina, North Carolina, South Carolina, and Eastern Tennesee; and
Whereas, the Membership and Chapters Committee has reviewed the matter and has recommended to the board that it recognize the chapter for Virgina, North Carolina, South Carolina, and Eastern Tennesee;
Now therefore, it is resolved:
1. The board approves the request of Erik Christenbury to form a chapter of the club for Virgina, North Carolina, South Carolina, and Eastern Tennesee.
2. The chapter shall be known as Chapter Number 12.
3. The secretary is directed to send a copy of this resolution to Erik Christenbury, and to also send a copy of Resolution Number 93 for the information and guidance of the new chapter.
4. The Membership and Chapters committee is requested to make follow-up contact with Erik Christenbury to request compliance with Resolution Number 93, and to otherwise ensure that Chapter 12 submit the list of officers and its organizing document (constitution, by-laws, or articles of incorporation) to the Executive Director, and that it submit chapter news to the club’s magazine editor.
Tricia stated that she would work with the new chapter to develop a name, and to secure a new banner for them.
The motion passed and the resolution was adopted.